Police & Peace Officer Registry

DCJS administers the state’s Police Officer and Peace Officer Registry. State law requires employers to register newly appointed police officers and peace officers, notify DCJS when an officer separates from service, and annually verify their list of registered officers by January 15 of each year.

Employers must submit a Police Officer Registry Entry/Certification of Initial Employment form (DCJS - 2214-a) or Peace Officer Registry Entry/Certification of Initial Employment for each newly appointed police or peace officer.

Employers use the web-based Acadis portal to update, remove and annually verify their Registry information. For questions regarding the Acadis Portal and how to obtain access, please contact staff at [email protected].

Employers may email [email protected] or call 518-457-2667 for additional information.

Under state law, a police or peace officer’s basic training certificate is immediately invalidated when an officer is removed for cause for misconduct, or an officer has resigned or retired subsequent to, or in connection with, allegations of misconduct.

New York State regulations define misconduct; outline an employer’s reporting obligations to the Division of Criminal Justice Services (DCJS), which maintains the state’s Central Registry of Police and Peace Officers; and detail the process by which DCJS can correct inaccuracies in reporting to the Registry that could result in an officer’s training certificate being invalidated. When an employer reports a removal for cause, or resignation or retirement due to allegations of misconduct, the Division of Criminal Justice Services updates its records to reflect that invalidation. DCJS will review documentation submitted by an employer if it receives information questioning the accuracy of the employer’s reporting.

The Excel document in the documents section below is an official record of information as reported by police and peace officer employers to the Division of Criminal Justice Service, which updates this spreadsheet monthly.

All decisions to hire, discipline and/or fire officers are made by employers and subject to local and state laws and collective bargaining agreements, if applicable. Criteria for individuals designated as police or peace officers are detailed in state Criminal Procedure Law Articles 1 and 2.

Regulations establishing the decertification process first took effect on Oct. 26, 2016. Emergency regulations that strengthened the process and state oversight took effect Oct. 16, 2021, and adoption of final regulations occurred on Nov. 2, 2022. Refer to Part 6056 Central State Registry of Police Officers and Peace Officers in the documents section below.

The Division of Criminal Justice Services provides decertification information to the National Decertification Index, which is maintained by the International Association of Directors of Law Enforcement Standards and Training. All police employers must check the Decertification Index prior to hiring an individual and comply with other state-mandated hiring requirements.

Police Officers

All police officers removed for cause under emergency regulations effective Oct. 16, 2021, will have their training permanently invalidated and no longer have the option of retaking the state-mandated basic training.

Peace Officers

Decertification of basic training does not preclude a peace officer from seeking future employment as a peace officer. A new employer must ensure, however, that the individual retakes and successfully completes state-mandated basic training within one year of appointment.

Employers with questions about their reporting obligations, or potential employers seeking an officer’s training status should contact the Office of Public Safety at the Division of Criminal Justice Services: [email protected] or (518) 457-2667.

Members of the media seeking additional information should contact the agency’s Public Information Office at [email protected] or (518) 457-8828.