Overview
Quarterly Progress Reports & Vouchering
Grantee organizations submit both vouchers and progress reports for each quarter of the contract year, typically by the 30th day of the month following the previous quarter.
- Jan - Mar: Due Apr 30
- Apr - Jun: Due Jul 30
- Jul - Sept: Due Oct 30
- Oct - Dec: Due Jan 30
If you have any voucher-related questions — such as how to submit a voucher, what needs to be included in a voucher submission or whether a cost is eligible for reimbursement — please email them to [email protected].
Expenditure-Based Vouchering Forms & Instructions
Instructions for Expenditure-Based Vouchering
DCJS will only accept electronic vouchers emailed to the Office of Budget and Finance at [email protected]. DCJS Fiscal Forms are located below.
Please submit your voucher requests in a single consolidated PDF file using the attached updated forms with the contract number listed in the subject line of the email. Vouchers need to be submitted in the order listed below with each form facing the correct direction. Altered forms will not be accepted.
- Claim for Payment
- Fiscal Cost Report
- Detailed Itemization forms (in the order listed on the Fiscal Cost Report)
Please note that the Fiscal Cost Report and Detailed Itemization forms no longer require a signature. On these forms you can type the name of the person who is completing the attestation.
All submissions for reimbursement should be based on the approved budget of the executed contract. Your voucher categories need to mirror the categories in your budget exactly, or they will be returned to you by Finance.
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Instructions for Completing Expenditure-Based Voucher Forms
A guide to help complete the Vouchering Forms for Expenditure-Based State and Federal contracts.
Download
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Claim for Payment
Use this form to list expenditure-based claims for payment related to your program.
Download
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Personnel & Salary - Detailed Itemization
Use this form to certify appropriate expenditures claimed related to personnel and salary.
Download
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Contractual / Consultants
Use this Excel worksheet to certify expenditures claimed for Contractors & Consultants.
Download
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Equipment - Detailed Itemization
Use this form to certify expenditures claimed for Equipment. All Equipment expenses must have an appropriate and reasonable basis for allocating the expenses for the project.
Download
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Operating Expenses & Supplies - Detailed Itemization
Use this form to certify expenditures claimed for Operating Expenses & Supplies.
Download
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Travel - Detailed Itemization
Use this form to certify appropriate & reasonable expenditures claimed for Travel.
Download
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Space, Property, Utilities, & Rent
Use this form to certify appropriate expenditures claimed as Space, Property, Utilities, & Rent.
Download
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Alterations - Detailed Itemization
Use this form to certify appropriate expenditures claimed for Alterations.
Download
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All Other - Detailed Itemization
Use this form to certify expenditures claimed for the All Other / Other budget category.
Download
Resources
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SFS Grantee User Manual
This Handbook provides the knowledge and skills to support grants management activities using the Statewide Financial System (SFS) Public Portal and the SFS Vendor Portal.
Download
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Grants Management System (GMS) Manual
This guide will help users enter, view, retrieve, and query grant data within GMS.
Download
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GMS Progress Report Instructions
Instructions for submitting quarterly progress reports in the Grants Management System software.
Download